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If the only way you could read an email was to run a mile first, the urge would quickly die. Human beings constantly do subconscious effort/reward calculations. Tapping a screen is the easiest of physical tasks. — Andrew Weil
I remember so clearly my very first email experience. It was the first week of my freshman year of college. I was eighteen years old and the World Wide Web was still a Really Big Deal, so much so that my college actually required all incoming students to take a semester-long class on how to use the Internet. The first six weeks were devoted to learning how to use a search engine. (This was even before Google! Remember Lycos? Search, Lycos, search! Good Dog.) Yikes. Oh my, how times have changed.
This was even before AOL and that friendly little phrase you’ve got mail. Email wasn’t yet available in HTML; there were no pictures, just words, and so few people had access to it that for those of us who did, it was actually a pretty useful method of communication. Getting an email was such a novelty that I whenever I passed one of the special email terminals set up around campus, I couldn’t resist logging in, just to see if I’d gotten something.
Fast forward seventeen years and I can very safely say that the novelty has worn off. There is no special thrill I get when I see I’ve received a new email. Instead the sheer volume of incoming mail feels oppressive, overwhelming, never-ending. Between the hundreds of retailers vying for my business, the messages and forwards from friends or family, work-related inquiries, and notifications or requests from school and church and all the other organizations out there, the emails Never. Ever. Stop.
Perhaps it is just me, but that old temptation to log in is still just as strong. In fact, that compulsive need to “just quick check” might even be stronger now, and it is certainly more convenient now that email is readily available on my laptop and my tablet and even my phone.
Taming my inbox has been an ongoing process and I finally realized that the only solution was to take drastic action, and to become proactive rather than reactive. Here is what I did:
- Turned off all notifications from social media sites to slow the flow of incoming mail.
- Automatically marked junk mail and all retailers as spam so that they wouldn’t show up in my inbox again.
- Began filtering and deleting emails based on how they related to my long term goals, asking “is this something that really matters to me or just a distraction from my day?”
- Created folders and “rules” to automatically sort incoming mail.
- Stopped checking email first thing in the morning and instead saved it for the last task of the day.
- Began using the “5 sentence rule” for almost every email, keeping both my own emails and my responses as brief as possible.
- Removed my main work email from my phone so that I can only check it on my computer during designated times.
- Turned off all alerts & sounds on my phone and computer so that there are no “pings” to distract me every time a new email comes in.
Oh, what a difference this new strategy has made! If you are struggling with an overwhelming inbox, taking even just a few of these steps to reduce the load can help immensely. I promise you won’t regret it.
Be sure to read Edie’s corresponding post, More Handwritten Notes
Tame your inbox. Start by doing a mass delete of any unread emails more than a week old. Next, check the spam box for all promotional & junk emails. For most email services, this should prevent them from showing up again. If you can, create folders and rules to automatically sort incoming mail.
Now it’s time to write a note! First, search around and find our best pen and some paper or stationary. Next, find a comfortable, well-lit spot to write. Then write a letter to your spouse or to each of your children—being sure to include the date, time, a loving greeting, and meaningful, heartfelt sentiments. It doesn’t have to be long or complicated, just a few sentences expressing yourself in love to someone.
Be sure to also read Crystal’s latest post on Less Discontentment/More Gratitude.
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Are you ever overwhelmed by your email inbox? What steps are you going to take today to tame it?